THE STUDENTS’ UNION
1. Students’ Union shall remain the sole forum of student opinion inside Marshaghai College, It’s functions are as follows :
i) To organise discussion on general, cultural academic, national and international problems.
ii) To organise debates.
iii) To invite eminent persons to address the Union.
iv) To take up such other activities which are of common interest of the institution and these should be approved by the Principal.
2. Every degree student of the college is a member of the Students’ Union. No one whose name is not on the rolls of the college can be a member of the Union.
3. The meetings of the Union shall be open to all the members of the teaching staff who, if they so desire can take part in the proceedings of the meetings, except that they shall not take part in voting.
THE EXECUTIVE COMMITTEE
4. There shall be an Executive Committee of the Student’s Union consisting of the following elected members.
i) The President
ii) The Vice-President
iii) The Secretary
iv) The Asst. Secretary
v) Six student members, one from each class (i.e. Ist.yr. +3 Arts, Ist.+3 Sc.2nd yr.
+3 Arts, 2nd. yr. +3 Sc., 3rd Yr. +3 Ars and 3rd. yr. +3 Sc.
5. The functions of the Executive Committee shall be :-
i) To adopt the Union budget for the session
ii) To draw up the programme of Union activities for the Session.
iii) To undertake such other activities as are consistent with the objectives of the Union.
6. An ordinary meeting of the executive Committee may be called by the Secretary in consulation with the president and the Advisors Notice of such meeting with date, time, place and agenda shall be given to members atleast(48) hours prior to the meeting. The meeting must be approved by the Adviser and the Principal.
7. An extra-ordinary meeting of the Executive Committee can be convened at any time by the Principal.
8. A meeting of the Executive Committee shall be provided over by the President or in his absence by the Vice-President or in the absence of both by any members of the Committee elected at the spot. such an election should be conducted by the Adviser.
9. No meeting of the Executive Committee can be conducted without the Adviser.
10. Fifty percent of the members of the Executive Committee shall constitute the quorum.
11. The minutes of the meeting shall be maintained by the Secretary and the copy thereof shall be communicated by the Secretary to the Principal through the Adviser within 48 hours.
12. At the commencement of each ordinary Executive Committee meeting, the Secretary shall read the minutes of the last ordinary meeting and the subsequent meetings of the Union if any. The minutes being approved by the President shall be signed by him.
13. All decisions of the Executive Committee before being implemented must get the approval of the Adviser and the principal.
14. The Principal has the right not to approve any decision of the Executive Committee if he is satisfied that such a decision is not in the greater interest of the institution In such a case, the Principal may ask the Executive Committee to reconsider it’s decision.
15. All matters in the Executive Committee shall be determined by the majority of votes of the members present.
16. If the votes are equally divided, the president shall decide the question by lot.
17. The decisions of the Executive Committee by lot shall be binding.
18. There shall be an Adviser appointed by the Principal from among the members of the staff.
19. The Principal may, if he thinks necessary appoint one or more Associate Advisers to assist the Adviser in discharging duties. The senior most Associate Adviser will take up the responsibilities of the Adviser in the later’s absence.
20. The Advised shall be present at all meetings of the Executive Committee and all general body meetings. He will assist the president with helpful suggestion whatever necessary. The President may refer to him any rule for interpretation and the decision of the Adviser shall be final unless it is approved by the Principal.
21. No expenditure can be incurred without the approval of the adviser, who shall countersign all vouchers.
22. Requisition for expenditure should be countersigned by the Adviser to get it sanctioned by the Principal.
23. Any members of the Union is eligible to contest for the Presidentship of the Union (Bonafide Pre-Degree and Final Degree Students)
24. The President shall preside over all ordinary meetings of the Union at which he is present, except the extraordinary meetings convened by the principal. In such extra ordinary meetings, the Principal shall be in the chairs.
25. The President shall be responsible for maintaining order and interpreting rules.
THE VICE PRESIDENT
26. “Any member of the Union belonging to the 1st Yr. and 2ndYr. of +3 Classes is qualified to stand for Vice Presidentship.”
27. In the absence of the President, the Vice-President shall assume all the rights of the President and discharge all his duties, Except this in all other cases, he is one among all other executive members of the Students’ Union.
28. “Any member of the Union can stand for the post of Secretary (Bonafide Pre- Degree and final Degree Students)”
29. The Secretary shall arrange debates, discussions, give notice of all ordinary meetings, record minutes of all meetings organised by or on behalf of the Union.
30. The Secretary shall perform all executive functions as it is given to him from time to time by the president, Adviser or the Principal.
31. The Secretary shall maintain a proper record of all activity of the Union maintain Union accounts.
THE ASST. SECRETARY
32. Any member of the Union belonging to the Ist. Yr and 2nd Yr. of +3 Classes is eligible for the office.The Principal shall be the final authority in all matters relating to the union. The decissions of the principal cannot be challenged.
33. All members of the Union must pay to the Union account in the college office an annual subscription as determined by the Principal from time to time.
34. The funds of the Union shall remain under the control of the Principal Requisiton for expenditure should be counter signed by the Adviser or in his absence by the Associate Adviser to get sanctioned by the Principal.
35. No expenditure can be incurred without the approval of the Adviser, who shall countersign all vouchers.
CONDUCT OF ELECTION FOR DIFFERENT OFFICES OF THE STUDENTS UNION
AND OTHER SOCIETIES OR ASSOCIATIONS
(Extract from Govt. of ODISHA, Department of Higher Education)
The following guidelines shall be strictly followed during the period of Election, right from issue of notice to oath taking ceremony.
(i) There will be complete disassociation of students election and student representation from political parties.
(ii) During the period of Election no person, who is not a student on the rolls of the college, shall be permitted to take part in the election process in any capacity.
ELIGIBILITY CRITERIA FOR CANDIDATES :
(i) Undergraduate students between the ages of 17 and 22 and post graduate students with the maximum age limit of 24-25 years contest elections.
(ii) The candidate should in no event have any academic arrears in the year of contesting the election.
(iii) The candidate should have attained the minimum percentage of attendance as prescribed by the University or 75% attendance whichever is higher.
(iv) The candidate shall have one opportunity to contest for the post of office bearer and two opportunities to contest for the post of an-executive member.
(v) The candidate shall not have a previous criminal record, that is to say he should not have been tried and/or convicted of any criminal offence or misdemeanor. The candidate shall also not have been subject to any disciplinary action by the University authorities.
ELECTION–RELATED EXPENDITURE AND FINANCIAL ACCOUNTABILITY :
(i) The maximum permitted expenditure per candidate shall be Rs. 5,000/-
(ii) Each candidate shall, within two weeks of the declaration of the result, submit complete and certified (to be certified by the candidate) accounts within 2 days of submission of accounts, through a suitable medium so that any member of the student body may freely examine the same.
(iii) The election of the candidate will be nullified in the event of any non-compliance or in the event of any excessive expenditure.
(iv) With the view to prevent the inflow of funds from political parties into the student election process, the candidates are specially barred from utilising funds from any other sources than voluntary contributions from the student body.
CODE OF CONDUCT FOR CANDIDATES AND ELECTIONS ADMINISTRATORS :
(i) No candidate shall indulge in, nor shall abet, any activity, which may aggravate existing differences or create mutual hatred or cause tension between different castes and communities, religions or linguistic or between any group(s) of students.
(ii) Criticism of other candidates, when made, shall be confined to their policies and programmes, past record and work. Candidates shall refrain from criticism of all aspects of private life, not connected with the public activities of the other candidates. Criticism of other candidates or their supporters based on unverified allegations or distortion shall be avoided.
(iii) There shall be no appeal to caste or communal feelings for securing votes. Places of worship, within or without the campus shall not be used for election propaganda.
(iv) All candidates shall be prohibited from indulging or abetting, all activities which are considered to be "Corrupt Practices" and offences, such as bribing of voters, intimidation of voters, impersonation of voters, vanvassing or the use of propaganda within 100 meters of polling station, holding public meetings during the period of 24 hours ending with the hour fixed for the close of the poll and the transport and conveyance of voters to and from the polling station.
(v) No candidate shall be permitted to make use of printed posters, printed pamphlets or any other printed materials for the purpose of canvassing. Candidates may only utilize hand-made posters procured within the expenditure limit set out herein above.
(vi) Candidates may only utilize hand-made posters at certain places in the campus which shall be notified in advance by the election commission.
(vii) No candidate shall be permitted to carryout processions, or public meetings or in any way canvass or distribute propaganda outside the college campus.
(viii) No candidate shall, nor shall his/her supporters, deface or cause any destructions to any property of the college campus for any purpose whatsoever, without the prior written permission of the college authorities. All candidates shall be held jointly and severally liable for any destruction/defacing of any college property.
(ix) During the election period the candidates may hold processions and/or public meetings provided that such procession and/or public meeting do not in any manner, disturb the classes and other academic and co-curricular activities of the college. Further, such procession/public meeting may not be held without the prior written permission of the college authority.
(x) The use of loudspeakers, vehicles and animals for the purpose of canvassing shall be prohibited.
(xi) On the day of polling student organization and candidates shall-
(a) co-operate with the officers on election duty to ensure peaceful and orderly polling and complete freedom to the voters to exercise their franchise without being subjected to any annoyance or obstruction.
(b) not serve or distribute any eatables, or other solid and liquid consumables, except water on polling day.
(c) not hand our any propaganda on the polling day.
(xii) Excepting the voters no one without a valid pass/letters of authority from the election commission or from the college authorities shall enter the polling booths.
(xiii) The election commission/college authorities shall appoint impartial observers. In the case of deemed Universities and Self-financed Institutions, Government servants may be appointed as observers. If the candidates have any specific complaints or problems regarding the conduct of the elections they may bring the same to the notice of the observer(s). Observers shall also be appointed to oversee the process of nomination of students in institutions that are following the nominations model of student representation.
(xiv) All candidates shall be jointly responsible for ensuring the clearing up of the polling area within 48 hours of the conclusion of polling.
(xv) Any contravention of any of the above recommendation may make the candidate liable to be stripped of his candidature, or his elected post, as the case may be. The election commission/college authorities may also take appropriate disciplinary action against such a violator.
The College has a red cross society. It aims at imparting voluntary service to the needy and distressed ones, during catastrophic periods. It is worth mentioning here the name of that greatman Mr Jean Henry Durant the founder of Red Cross and the first Noble laureate for peace, whose heart bled for the poor, sick and afflicted persons. The Red Cross society of the college organises several social service activities such as Blood donation and first Aid Training Camps etc.